Procedure to fly from Thailand to Vietnam (3 parts)

1. Get a Flight Clearance to fly into Vietnam.
2. Get a Flight Clearance from Thai DOA to fly out of Thailand (and to return to Thailand).
3. Approximate cost information and fuel availability.

Part 1. - Vietnam Flight Clearance.

Civil Aviation Administration
Gialam Airport
Hanoi
Viet Nam
VVVVYAYX
Fax: (84) 4-8272597

Aircraft Entry Requirements
General Aviation
All flights into, from or over the territory of Vietnam and landing in such territory shall be carried out in accordance with the valid regulations of Vietnam regarding civil aviation. Aircraft landing in or departing from the territory of Vietnam must first land at or finally depart from an international airport
Designated Authorities
The designated authority concerned with issuing flight permission for international flight is the Civil Aviation Administration of Vietnam (CAAV). The postal and telegraphic addresses of the CAAV are as follows:
Flights to/from Vietnam:
For commercial flights
Civil Aviation Administration of Vietnam
Air Transport Department
Gialam Airport
Hanoi-Vietnam
AFTN: VVVVYVYX
Fax: 84-4 272290
Telephone: 84-4 272100

For noncommercial flights
Any operator who wishes to perform noncommercial flights to/from airports of Vietnam
should apply for permission to the Consular, Department Ministry of Foreign Affairs
and 1 copy should be addressed to the Air Transport Department CMV at the address above.

Overflights:

For commercial and technical flights:
Civil Aviation Administration of Vietnam
Air Navigation Department
Gialam Airport
Hanoi-Vietnam
AFTN: VVVVYAAN
Fax: 84-4 271933
Telephone: 84-4 272352

For other flights:
Operator should apply for permission to the Consular Department Ministry of Foreign
Affairs and 1 copy should be addressed to the Air Navigation Department at the address
above.

Changes to the details of permitted flights:
Application or request to change details of permitted flights such as crew members, type of aircraft, its nationality and registration marks, estimated time of departure or arrival, overflying the entry and exit points, cruising level and speed should be sent to:
Civil Aviation Administration of Vietnam
Trung Tam Quan Ly Bay Dan Dung
Gialam Airport
Hanoi-Vietnam
AFTN: VVVVZGZX
Fax: 84-4 259222

Aircraft Documents Required (Arrival/Departure)
Required By Airport Authority, Customs, Immigration
- General Declaration
- Passenger Manifest
- Cargo Manifest

NOTES:
(a) One copy of the General Declaration is endorsed and returned by Customs signifying
clearance.
(b) If no passengers are embarking (disembarking) and no articles are laden (unladen),
no aircraft documents except copies of the General Declaration need to be submitted to
the above authorities.

Nonscheduled Flights
Procedures
a. Foreign aircraft which carry the Heads of States or special delegation to visit Vietnam at the invitation of the Socialist Republic of Vietnam, and military aircraft or aircraft of a military character of foreign States operating within the airspace of Vietnam will apply for a special procedure to be issued by the Council of Ministers of the Socialist Republic of Vietnam.
b. Foreign aircraft which have signed the Air Transport Agreement with the Socialist Republic of Vietnam or have been permitted to conduct their flights into, from, within or in transit across the airspace of Vietnam, and who now wish to perform nonscheduled or additional flights, must send an application for permission at least 7 days in advance to the Air Transport Department or Air Navigation Department CMV at the addresses listed under 3.2. To revise the details of permitted flights, an application for permission must be sent to Tnung Tam Quan Ly Bay Dan Dung Vietnam -D CMV at the address listed under 3.2 at least seven days before operating.
c. Foreign aircraft without permission but intending to fly into, or fly across the airspace of Vietnam, must send an application for per mission to the Government of the Socialist Republic of Vietnam through the Ministry of Foreign Affairs at least 7 days in advance or to the Vietnamese Embassies or Consulates abroad at least 10 days in advance.
d. After getting the flight permit, airlines of foreign states have to submit their flight plan to Tnung Tam Quan Ly Bay Dan Dung Vietnam at least 24 hours in advance of departure time from the last airport of foreign states and must pay all charges determined by the Civil Aviation Administration of Vietnam.
e. An application for permission must contain the following items:
1. Name and address of operator (AFTN and postal addresses).
2. Aircraft nationality.
3. Type, call sign, and registration mark of aircraft.
4. Name and nationality of pilot-in-command and crew members.
5. Estimated date and time of flying over the entry or exit points, arrival on or departure from Vietnam.
6. Flight route, cruising level, and speed.
7. Purpose of flight, number of passengers, amount and nature of cargo.
8. Frequencies of radio communication in use and other communication equipment involved in the flight.
Documentary Requirements for Clearance of Aircraft
Same requirements as for scheduled flights as above.

Aircraft Entry Requirements
Fees
1. The types of charges set out hereunder are common to all Vietnam Airlines administered aerodromes.
2. Charges for services and facilities not mentioned (e.g. for the carriage of baggage between aircraft and terminal buildings) may vary from airport to airport and information concerning such charges may be obtained at the airport.
3. Unless an alternative arrangement has been made, all charges for use of the airport are payable by the pilot of the aircraft when departing from the airport.
a. Landing charges.
b. Parking charges.
c. Passenger service charges.

Aeronautical Information Source: AIP "Vietnam"

Aerodromes of Entry
Danang - VVDN
Hanoi/Noibai - VVBN
Ho-Chi-Minh/Tansonhat - VVTS

Part 2. - Clearance out of Thailand (and back)

Submit the following to Khun Manee,
Air Transport Control Division,
Thailand Department of Aviation
Office hour - Fax: 66 2 287 3139, AFTN: VTBAYAYD
After office hour - Fax: 66 2 286 6239, AFTN: VTBAYAYD
7 days before flight (if you ask politely, maybe 3 days is possible):
1. Name, address and business connection with the aircraft of the applicant.
2. Owner, type, nationality and registration mark of the aircraft.
3. Name of operator.
4. Purpose of flight.
5. Routing, including aerodromes before/after Thailand.
6. Names of aerodromes to land in Thailand.
7. Dates and times of its arrival and departure at each aerodrome.
8. Give your telephone and fax number, so they can send you the permit.

Part 3. - Cost

Coming soon.